Bexley Jack and Jill Preschool
*Emergency and Evacuation Policy





POLICY: The centre will plan for and respond effectively to emergencies and evacuations.



Our education and care service is committed to identifying risks and hazards of emergency and evacuation situations, and planning for their reduction or minimisation, and ongoing review of planned actions around handling these situations including:

·      Conducting ongoing risk assessment and reviews of all potential emergency and evacuation situations, including medical emergency situations (see Medical Conditions Policy);

·      Develop specific procedures around each potential emergency situation and ensure full awareness by all staff through the provision of professional development;

·      Ensure regular rehearsal and evaluation of emergency and evacuation procedures.



·      Education and Care Services National Law Act 2010: Sections 167, 169

·      Education and Care Services National Regulations 2011: 97, 98, 168(2)(e)

·      Occupational Health and Safety Act 2004

  • Work Health and Safety Regulation 2011: Regulation 43



  • QA2: Children’s Health and Safety
    • 2.3.2 Every reasonable precaution is taken to protect children from harm and any hazard likely to cause injury
    • 2.3.3 Plans to effectively manage incidents and emergencies are developed in consultation with relevant authorities, practiced and implemented



·      Health and Safety in Children’s Services Model Policies and Practices– 2nd Edition revised (2003)

·      A Director’s Manual: Managing an Early Education and Care Service inNSW, Community Child Care Co-operative (2013)

·      Emergency and Evacuation – Sample Policy, Community Child CareCo-operative 2015



To effectively plan and respond to emergencies the preschool will:

  •  Identify potential emergencies, e.g. bush fires, floods, crime, likely accidents in the centre, asthmatic or allergic children, take all precautions and plan for relevant worst case scenarios.


  • Have a fire extinguisher and fire blanket readily accessible near areas where fires are likely to start, such as the kitchen. Ensure extinguisher is tested 6 monthly and is in good working order, clear fire exits, (all doors in centre should be easily opened in an emergency), install smoke detectors, test regularly, and replace batteries when required.


  • Ensure all fire protection equipment is tested in accordance with Australian Standard AS 1851.1 (1995) for level 1 service and kept in proper working condition.


  • Ensure all staff members are aware of the correct use of a fire extinguisher, the acronym PASS can be used to train staff in using fire extinguishers:


    • Pull pin or release lock
    • Aim low at the base of fire
    • Squeeze handle
    • Sweep fire extinguishers from side to side at base of fire.


  • Ensure escape routes and assembly areas are kept clear of obstruction at all times.


  • Evacuation assembly areas are selected and familiar to all staff;
    • Exit Front Gate Out the Queen Victoria St gate of the preschool, to the right of the gate. Children sit along brick fence.
    • Exit Rear Gate Out of the Northbrook St gate of the preschool, to the right of the gate. Stand along the brick wall.
    • A.E Watkins Reserve (Gladstone St, Bexley – opposite the Queen Victoria St entrance of the preschool) This Reserve will be used when first two options are too close to the preschool premises to maintain safety of staff and children (e.g. bomb scare, large fire)


  • On evacuation one staff member is to collect “evacuation pack” which consists of
    • Telephone
    • Roll with children’s names addresses, phone numbers
    • First aid kit


  • Display near all centre telephones current emergency telephone numbers — Hospital, Ambulance, Public Health Unit, Police, Fire brigade, Poisons Information Centre, parents or guardians, (See Procedure for Calling an Ambulance).


  • Develop, keep up to date, prominently display (in each playroom and at each main exit of the centre), fire and emergency evacuation plan which includes:
    • emergency warning alert regularly practiced and with which all centre staff are familiar
    • pre-planned evacuation procedure with which all centre staff are familiar
    • pre-planned designated meeting area which is accessible at all times
    • safe, quick, and calm evacuation of all children and staff
    • account for all centre children and staff
    • comfort any children in distress and treat any injuries
    • dial 000 for the fire brigade and ambulance
    • contact all parents
    • complete Incident, Injury, Trauma and Illness Report notify Department of Education and Communities of any serious incident within 24 hours


  • Relevant Practice emergency evacuation and fire drill regularly with all children at least every 3 months, make it a game to reduce panic if emergency occurs, teach children “STOP, DROP, ROLL” - if their clothes catch fire and “GET DOWN LOW AND GO, GO, GO” - in case of a fire evacuation.


  • Keep a record of each practice that includes an evaluation of the procedure and what action is to be taken if any, and keep these records for at least 3 years.


  • Ensure the safety and evacuation of all children and staff before trying to contain or extinguish a fire. If the fire is small and you are nearby when it begins it may be appropriate to try to extinguish it or contain it by closing doors and windows, (only if it is not dangerous).
  • If a child is burnt run cold water over burnt part of body, or cover burn with towel soaked in cool water (not ice or ice water), be careful not to make the child hypothermic (too cold), and arrange for the child to be assessed by a doctor or call an ambulance, dial 000 (See Procedure for Calling an Ambulance).

·      In the event that the building is unsafe to return to, the Responsible Person will notify parents or emergency contacts to collect each child.

·      If able to return to the building, with reassurance and calmness, walkback to the centre following the safety procedures, recheck that all childrenhave returned and discuss as developmentally appropriate the emergency that hastaken place.

·      Consider counselling services for anyone affected by the emergency.




The Approved Provider:

  • Ensuring that every reasonable precaution is taken to protect children at the service from harm and hazards that are likely to cause injury (Section 167).
  • Ensure the identification of potential emergency and evacuation situations that may arise at the service and risks associated with such situations.
  • Ensure educators and staff have ready access to an operating telephone or similar means of communication and that emergency telephone numbers are displayed near telephones.
  • Ensure educators and staff have ready access to emergency equipment such as fire extinguishers and fire blankets, and that staff are adequately trained in their use.
  • Ensure that emergency equipment is tested as recommended by recognised authorities.


The Nominated Supervisor/Responsible Person

  • Implement duties as listed above and directed by the Approved Provider.
  • Ensure the emergency evacuation procedures and floor plan are displayed in a prominent position near each exit and that all staff and educators are aware of these.
  • Ensure that all staff are trained in the emergency evacuation procedures.
  • Ensure that all staff are aware of emergency evacuation points; and
  • Ensure that families are regularly reminded of the emergency procedures in place at the service.
  • Ensure that rehearsals of evacuation procedures are regularly scheduled, every three months as a minimum, and that the schedule maximises the number of children and staff participating in the procedures.
  • Ensure that spontaneous rehearsals take place to ensure staff participate in the simulation of an unplanned, emergency evacuation events; and
  • Ensure all scheduled, spontaneous and actual evacuations are documented and reviewed.
  • Ensure all emergency contact lists are updated as required.


Early Childhood Educators/Certified Supervisors

  • Ensure the sign-in book accurately records attendance of each child.
  • Ensure the time of arrival and departure is noted in the sign-in book for every child.
  • Sign yourself in/out on the staff attendance record.
  • Display the emergency procedure plan for your room in a prominent position.
  • Practice the external procedure by different exits.
  • Practice the internal procedure.
  • Familiarise yourself with evacuation procedures in each area of the service.
  • Familiarise relievers, students and visitors with the procedure at the beginning of the shift.
  • Ensure all items in emergency bags are present.
  • Check the number of children in your care regularly throughout the day.
  • Provide children with learning opportunities about emergency evacuation procedures.
  • Be alert to the immediate needs of all children throughout the scheduled and spontaneous evacuation drills.
  • Assist the Nominated Supervisor in identifying risks and potential emergency situations.
  • Assist the Nominated Supervisor in developing procedures to lessen the risks associated with emergency evacuations.
  • Ensure they are aware of the placement of operating communications equipment and emergency equipment, and are confident in their ability to operate them.



  • Familiarise selves with the service’s emergency and evacuation policy and procedures and the service’s Emergency and Evacuation Policy.
  • Ensure you complete the attendance record on delivery and collection of their child.
  • Provide emergency contact details on their child’s enrolment form and ensure that this is kept up to date.
  • Following the directions of staff in the event of an emergency or when rehearsing emergency procedures.

 Policy reviewed November 2015