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Bexley Jack and Jill Preschool
*Excursions Policy

QUALITY AREA 2: CHILDREN’S HEALTH AND SAFETY

EXCURSION POLICY

POLICY: The centre will provide excursions that are well planned, provide meaningful experiences that support the program and ensure the safety and wellbeing of the children at all times.

BACKGROUND

Excursions are a valuable experience for children, families and staff within the preschool settings. Excursions provide the opportunity to expand and enhance children’s experiences, explore different environments and engage in meaningful ways with their communities.Excursions require appropriate planning and risk management to ensure the best experience and enjoyment for all.

 RELEVANT LEGISLATION:

  • Education and Care Services National Law Act 2010
  • Education and Care Services National Regulations 2011 101, 102
  • Work Health and Safety Act and Regulations 2011

LINK TO NATIONAL QUALITY STANDARD:

  • 2.3.2 Every reasonable precaution is taken to protect children from harm and any hazard likely to cause injury.
  •  7.3.5 Service practices are based on effectively documented policies and procedures that are available at the service and reviewed regularly.

 KEY RESOURCES:

  • Belonging, Being and Becoming – The Early Years Learning Framework for Australai
  • Kidsafe NSW: www.kidsafe.nsw.org.au
  • ‘Kids and Traffic’ resources available from the Early Childhood Road Safety Education Program, Macquarie University:  www.kidsandtraffic.mq.edu.au

 GOALS:

 We will:

  • Make excursions a part of the program of education and care;
  • Plan for excursions with careful consideration of the safety of children and adults;
  • Carry out excursions only where full documentation and permissions have been completed and obtained;
  • Undertake full risk assessments, consideration of value of educational excursions, and plan for first aid requirements.

PRACTICES:

Planning and Preparations

All excursions will be planned in advance to:

·      maximise both children’s developmental experiences and their safety;

·      reflect the age, capacity and interests of the children;

·      ensure they are properly supervised and conducted in a safe manner; and

·      are conducted with fully informed written parental permission. 

All excursions will be thoroughly researched to ensure:

·      supervision is adequate so children cannot be separated from the group;

·      Access to hazardous equipment and environments are minimised;

·      There is adequate access to food,drink and other facilities (toilets, hand washing etc.);

·      Consideration is given to the mobility and supervision requirements of children with additional needs;

      That adequate sun and shade is available.

 

When planning for an excursion staff will:

  • Assess the requirements for the excursion;
  • Conduct a risk assessment;
  • Book transport and venues;
  • Make alternative arrangements for adverse weather conditions;
  • Inform families of the details of the excursion including destination, objectives and outcomes, and what the child should bring;
  • Provide parents or legal guardians with an excursion permission form to complete to authorise their child to participate on the excursion;
  • Collect completed permission forms for each child attending the excursion;
  • Request additional adult participation on the excursion where required;
  • Arrange for a suitably equipped first aid kit (including asthma medication, EpiPen if required) and mobile phone to be taken on the excursion.

Educators must make alternate arrangements for any children who are not attending the excursion, and ensure that any dialogue or pre-planning for the excursion does not alienate such children from social networks.

Additional factors need to be considered in the planning of excursions for children with additional needs.Where possible, our service will uphold the right for all children to access all excursions and engage in meaningful ways while on excursions.

 

Risk Assessment

The Nominated Supervisor will:

Ensure a risk assessment is conducted prior to any excursion to identify and assess the risk the excursion may pose to the safety, health and wellbeing of any child whilst on the excursion, and will specify how the service will manage any risks identified.

The risk assessment conducted will consider:

  • Proposed route, destination and duration of the excursion;
  • potential water hazards or any hazard associated with water based activities;
  • transport to and from destination;
  • number of educators, responsible persons, and children involved;
  • given the risks any specialised skills required;
  • proposed activities; and items to be taken on the excursion e.g. mobile phone, emergency contact numbers etc.

If the excursion is a regular occurrence a risk assessment will only be carried out once, provided the circumstances around the excursion have not changed in any way since the initial risk assessment was conducted.

The Nominated Supervisor will also appoint a Certified Supervisor to be in charge of the excursion.


Authorisation for Excursions

The Nominated Supervisor will ensure that:

For all excursions parents or legal guardians will be given an excursion permission form with full details of the excursion including:

  • child’s name;
  • date, description, duration and destination of proposed excursion;
  • method of transport to be used;
  • reason for the excursion , and proposed activities to be conducted on the excursion;
  • the anticipated adult: child ratio – outlining number of educators and staff and other adults attending;
  • a statement that a risk assessment has been prepared and is available at the service for parents to view.

If the excursion is a regular outing, authorisation is required once in a 12 month period. All parents or legal guardians will be asked to sign permission forms for regular excursions on enrolment and at the beginning of each subsequent year.

No child will be taken on an excursion unless written permission from parents or legal guardian has been received.


Families and Volunteers

Families will be encouraged to participate in excursions to assist in maintaining suitable child/staff ratios. If the parent needs to bring their child’s sibling because they cannot find suitable care,the siblings must be included in ratios.

If additional adults are required volunteers will be invited. Volunteers will be mature, responsible people who are aware of the hazards and responsibilities of taking a group of children out the service.

Family members/volunteers will not to be left in sole charge of children and must be supervised by an educator at all times.

All volunteers/family members’ details will be entered into the appropriate staff record for that day.

 

Transport and Traffic

Safety of children will be considered in the choice of route and mode of transport. Our service will follow all applicable N.S.W. road rules as well as the Kids and Traffic best practice recommendations for transporting young children safely in buses. Every reasonable precaution will be taken to protect children from harm and any hazard likely to cause injury.

Educators will ensure children obey road rules and cross roads at a crossing or lights where available. Educators will remain vigilant to ensure no child runs ahead or lags behind the group.

Ensure as far as practicable child passengers enter and exit the busby the ‘safety door’, which is the front/rear, left hand side door of the bus. The Early Childhood Road Safety Education Program can be contacted on(02) 9850 9882 to obtain a free resource order from to order safety door stickers.

When getting on and off the bus, educators are to arrange themselves so that one educators member is first on/last off to ensure no child is left behind.

Ensure there are no loose or sharp objects inside the bus that could cause injury if an accident occurs.


Walking

Educators will ensure children obey road rules and cross roads at a crossing or lights where available.

Educators will remain vigilant to ensure no child runs ahead or lags behind the group.


Supervision

Supervision on excursions will ensure the safety and wellbeing of all children for the duration of the excursion, taking into account ratios and all risks and hazards likely to be encountered.

The venue will be assessed as safe for all children and adults on the excursion and will be easily supervised and accessible.

Work experience, TAFE, and University students may assist educators but are not included in the adult/child ratio.

When it is not possible or appropriate for the whole group to move together, smaller groups will be organized to include at least one staff member.

The children will be organized into small groups in the care of a particular adult. Adults are responsible for the careful supervision of their own group of children and should count them regularly.

All children are to be toileted at the female toilets by a staff member or the child’s own parent.


Water Hazards

No excursions will be conducted to a swimming pool or other water related activity.

Where there are significant water hazards (such as rivers, lakes or beaches), risk management strategies will be identified and implemented.


Conducting the Excursion

All educators, volunteers and children attending will be informed of excursion timetable/itinerary,special requirements, safety procedures, grouping of children and responsibilities.

A list of children on the excursion will be left at the service and a copy carried by the delegated Certified Supervisor.

Before leaving on the excursion, a notice will be prominently displayed at the service which includes:

  • itinerary and timetable; and
  • mobile contact phone number.

Items to be taken on excursions include:

  • a suitable stocked first-aid kit including asthma medication and EpiPen (if required);
  • a mobile phone;
  • children’s emergency contact numbers;
  • children’s medication, if required; and
  • other items as required e.g. sunscreen, drinking cups, jackets etc.

If a child is lost on an excursion, we will always leave a staff member behind to look, while the other group leaders escort the children back.

When planning excursions, consideration should be given to the cost.  Cost should not preclude any child from attending. If costs are high the excursion may be partly subsidized by the preschool so that all children are able to attend.

ROLES AND RESPONSIBILITIES:

Approved Provider

  • Ensuring that a child does not leave the service premises on an excursion unless prior written authorisation has been provided by the parent/guardian or person named in the child’s enrolment record, and that the authorisation includes all details required under Regulation 102(4).
  • Ensuring that educator-to-child ratios are maintained at all times, including during excursions.
  • Ensuring that parents/guardians, volunteers, students and all adults participating in an excursion are adequately supervised at all times and are not left with sole supervision of individual children or groups of children.
  • Ensuring the risk assessment identifies and assesses the risks, specifies how these will be managed and/or minimised, and includes all details required by Regulation 101.

Nominated Supervisor/Responsible Person

  • Implementing Approved Provider responsibilities as delegate.
  • Ensuring that each child’s personal medication and current medical management plan is taken on excursions and other off-site activities.
  • Ensuring that a portable first aid kit (including required medication for dealing with medical conditions) is taken on excursions and other off-site activities.
  • Ensuring a mobile phone, the emergency contact details for each child and the contact details of their medical practitioner are taken on excursions for notification in the event of an incident, injury, trauma or illness.

 

Early Childhood Educators/Certified Supervisors

 

  • Adhering to this policy.
  • Checking that a parent/guardian or person named in the child’s enrolment record has completed, signed and dated the excursion/service event authorisation form prior to the excursion.
  • Allowing a child to participate in an excursion or service event only with the written authorisation of a parent/ guardian or person named in the child’s enrolment record.
  • Maintaining the required educator-to-child ratios at all times, and adequately supervising children during excursions and service events.
  • Adequately supervising parents/guardians, volunteers, students and all adults participating in an excursion, and ensuring that they are not left with sole supervision of individual children or groups of children.
  • Undertaking a risk assessment for an excursion prior to obtaining written authorisation from parents/guardians.
  • Ensuring the risk assessment identifies and assesses the risks, specifies how they will be managed and/or minimised, and includes all details required by Regulation 101.
  • Including all children in excursions and service events regardless of their abilities, additional needs or medical conditions.
  • Taking each child’s personal medication and current medical management plan on excursions and other off-site activities.
  • Taking a portable first aid kit (including required medication for dealing with medical conditions) on excursions and other off-site activities.

  Policy reviewed October 2015

 

 

 



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